Marketing & Events Coordinator

Are you a seasoned Events Professional with a can-do attitude and a passion for helping the world? Do you want to be part of a supportive team environment?

Sargent Solutions is seeking a creative and detailed Marketing & Events Coordinator to join our team. At Sargent Solutions, our Marketing & Events Coordinator is responsible for implementing and executing live in-person conferences and seminars, virtual webinars, and internal team events.

The Marketing & Events Coordinator will create and publish engaging marketing content aligned with our brand guidelines on our social and online platforms. This position requires a forward thinker who enjoys creating lasting relationships and prioritizes the client experience. They are creative, adaptable, and ready to jump in where they are needed.

Job Responsibilities

• Planning and executing in-person live webinars across North America, including securing a location, arranging catering, managing invitations, and RSVPs, and booking travel for Sargent Solutions team members. 
• Planning and executing virtual events, including managing subscriptions and renewals, updating our websites with webinar offerings, adding all registrants to Raiser’s Edge (CRM database), and proofing the digital presentations. 
• Planning, executing, and hosting a global Sargent Solutions conference, which includes preparing sponsorship packages and related administrative tasks in cooperation with other team members. 
• Coordinating and booking registration and travel for Sargent Solutions team members attending conferences, 
• when Sargent Solutions is a vendor, assisting in arranging transportation of booth and swag materials 
• when Sargent Solutions is a speaker, edit, proof, and ensure approval of presentations 
• Planning and executing internal Sargent Solutions team events, including sourcing vendors and speakers, preparing materials and daily agendas, securing venue and accommodations, and booking travel arrangements. Planning, preparing, and executing social media posts; promoting Sargent Solutions, Twitter, Facebook, and LinkedIn.   
• Executing email marketing campaigns for prospective and existing clients   
• Creating and executing a Sargent Solutions blogs   
• Apply existing branding across all Sargent Solutions materials, including presentations, client proposals, internal documents, and training items, and ensure the team has these tools as needed 
• Updating the Sargent Solutions website with promotional information   
• Facilitating video creation and editing   
• Assisting team members with sharing and posting as a brand ambassador for Sargent Solutions. 

Required Experience

• 3+ years of experience in an Events professional role 
• Strong organizational skills and extreme attention to detail 
• Proven ability to prioritize and manage multiple projects and deadlines 
• Client-focused approach to work with strong communication and interpersonal skills 
• Experience with Blackbaud Raiser’s Edge is considered an asset 
• Above-average understanding of Microsoft Office products such as Word, Excel, PowerPoint, Teams, and Outlook 
  

Working Conditions

• You will directly report to the Marketing Manager 
• You will work both independently and with a team of highly motivated, passionate people on tasks with minimal supervision 
• You will work in a remote virtual environment 
• You will have a valid passport or visa to enter the United States, which is sometimes required for business travel 
• You will work primarily in Eastern Standard Time but can manage a flexible work schedule across all North American time zones when needed 
• This position is a full-time permanent role
  

About Sargent Solutions

As a team member at Sargent Solutions, you will help non-profit organizations across North America. You will help streamline database administration processes and provide strategic insight to elevate fundraising goals. You will offer clients various database and fundraising services, and you are an expert in the Blackbaud suite of products.

You will be part of a supportive team of high-level achievers dedicated to making a difference. You will pride yourself on the following five core values - ICARE:

Ingenuity

• You find solutions for clients even if it seems impossible.
• You brainstorm with your team to ensure the best outcomes.

Collaboration

• You adapt to the different needs of each client.
• You work together as a team in the best interest of Sargent and your clients.

Above and Beyond

• You are dedicated to the success of our clients.
• You are committed to supporting your teammates.

Responsibility

• You are committed to Sargent’s success and take responsibility for your mistakes.
• You respect yourself, our clients, and your team.

Enthusiasm

• You love helping charities help the world!
• You love your team and are excited to work together!
  

Your Personal Suitability

• You are dedicated and committed to the client’s success
• You enjoy working on multiple projects simultaneously
• You check your work often to ensure accuracy
• You advocate for yourself for the good of Sargent Solutions and your clients
• You work well independently in a remote office environment
• You maintain a work-life balance while respecting your professional commitments
• You respectfully give and receive constructive feedback and suggestions
• Your authenticity and sincerity show up in your work
• You want to help charities help the world
  

Benefits

• Flex-Time Permitted
• Healthcare Spending Account: $1,500 annual for Single; $3,000 annual for Family
• Paid Holidays
• Team Member Events
• Office Setup Allowance
• Company Cell Phone
• Group RRSP Matching
• Mileage Reimbursement
• Additional Benefits Include: Critical Illness, Family Assistance Program (EAP), Travel Insurance, Stop Loss Coverage, and more

Salary range, based on experience $50,000 – $60,000

Please address your resume and cover letter to Heather Fontez, VP of Operations, and send it by email to heatherf@sargentsolutions.ca.

Thank you to everyone applying; however, only those selected for an interview will be contacted. Sargent Solutions Inc. welcomes diversity and equity in the workforce and is committed to meeting the needs of people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.